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Billing, Drop, Withdrawal and Refund Information |
The Programs Abroad Office (PAO) may cancel a program due to low enrollment, for safety concerns, or other reasons that make continuation of a program in the planned location difficult. If a program is cancelled, PAO will contact enrolled students. You will have the option of transferring to another open Global Seminar program.
A full refund will be given if PAO cancels a program and you choose not to participate in an alternate offering. You will not be charged a cancellation fee. Because PAO will not refund airfare (which you must purchase), we highly recommend you purchase trip cancellation insurance. Most travel agents offer trip cancellation insurance. Contact your agent directly for details.
If you decide to drop a Global Seminar program after you have signed the Drop and Withdrawal Policy form but prior to the beginning of a Global Seminar program, you must complete the Global Seminar Student Drop Form. You may request the form via email by contacting globalseminar@ucsd.edu. You must provide a statement of your reason(s) and any supplemental documentation from your physician supporting your reason(s) for dropping from the program.
If you fail to officially drop the program (because you did not submit the required Global Seminar Student Drop Form), you will be charged all program and course fees. Many of our programs have waiting lists, and by failing to drop, you may be denying someone else the opportunity to study abroad. There are no refunds for non-attendance.
The refund schedule is as follows:
March 1, 2010 (on or before):
No additional drop charges.
March 2 – April 29, 2010:
Program Fee (varies by program), and Administrative Fee ($250) are charged and non-refundable. If a student of the same gender from the waitlist takes your place, then you will received 100% of recoverable costs from the program fee and 100% of the course fee, however your deposit and Administrative Fee are non-refundable.
April 30 , 2010 (and after):
$250 non refundable deposit, Program Fee, Administrative Fee , and Course Fee are charged and non-refundable. See “Withdrawals” below.
If Global Seminar Student Drop Form is received: |
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On or before March 1, 2010 |
March 2 - April 29, 2010 |
On or after April 30, 2010 |
Non-refundable $250 Deposit (toward Administrative Fee) |
No Refund |
No Refund |
No Refund |
Program Fee |
100% Refund |
With provider approval there is a possibility of 100% of recoverable costs if waitlist student from the same gender takes your place. No Refund if no one takes your place. |
Charged/No Refund |
Administrative Fee |
100% Refund |
Charged/No Refund |
Charged/No Refund |
Registration & Course fees and schedules are determined by the Summer Session office. Please see http://summersession.ucsd.edu/ for information about billing dates and amounts and refund policies.
Non UCSD students pay an additional non refundable application fee to Summer Session. Please consult their web site for further details
Per the University of California San Diego all students are charged Campus Based Fees as part of the Registration/Course fees (University Center, Recreation Facility, ICA Student Activity fee). For specific Fee Information please visit: http://summersession.ucsd.edu/students-tuition.shtml
To withdraw from a program while it is in progress, you must fill out a UCSD Undergraduate Request for Withdrawal form. Forms must be submitted to PAO at globalseminar@ucsd.edu. There are no refunds for withdrawals once a program has begun.
WITHDRAWALS |
DEADLINES |
Drop class without a “W” on transcript |
End of 2nd week of class (before 40% of the course is complete) |
Drop class with a “W” on transcript |
End of 4th week of class (before 90% of the course is complete) |
The Programs Abroad Office reserves the right to drop students from the program if they have not paid fees in full by the deadlines. If payments are not made according to the deadlines, enrollment in the program and courses may be cancelled, all fees may be assessed, and space in the program may be given to a student on the waitlist. A refund will not be issued.
UCSD students expecting a refund need to sign up for direct deposit service. If you have any questions regarding this service, contact Student Business Services.
Non-UCSD students are eligible to receive refunds through standard mail. Checks are mailed to the student’s current mailing address. If they do not have a current address, then the check is sent to their permanent address.
Rolling Admission |
$250 Deposit due |
March 1, 2010 |
Acceptance & Cancellation and Withdrawal Policy forms due |
May 2010 |
Registration/Course Fee1 assessed |
June 2010 |
Registration/Course Fee due |
End of 2nd week of class (or before 40% of the course is complete) |
Last day to drop class without a “W” on transcript |
End of 4th week of class (or before 90% of the course is complete) |
Last day to drop class with a “W” on transcript |
Visiting students (from other UC’s or universities) will be assessed a summer application fee. Consult the summer Session website for fee information.
Do not apply for UC San Diego Global Seminars unless you intend to participate in the program. You will be responsible for paying all costs and fees associated with this program. Prices are subject to change without prior notice, and a price change will not be grounds for withdrawal or refunds. You will commit to paying for the Global Seminar before you know if you will receive financial aid or a scholarship. Failure to receive adequate financial aid or a scholarship is not grounds for a refund. Choosing to drop the Global Seminar does not remove your obligation to pay for the cost of the program. You are expected to review, understand, and agree to all policies, including the refund and billing policies on this web site. Failure to understand a policy does not remove your obligation to pay for the program.
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