Amidst the excitement and the prospect of going abroad, please keep in mind the following important steps that must be followed between now and your departure.
Printable OAP checklist
Download "OAP: Steps to Going Abroad" to keep track of everything you need to do to prepare for your experience abroad.
You must have a valid passport to travel abroad. If you already have a passport, check the expiration date now. It must be valid 6 months beyond the end of your program. If you need to apply for or renew your US passport, it may take as long as eight weeks, and a renewed passport will have a different number. UCSD Mail Services is the closest passport processing location. If you are not a US permanent resident, discuss with your advisor what paperwork you need to complete in order to re-enter the United States.
Apply for visa
Obtain health insurance
Be sure to obtain health insurance for your time abroad if your program doesn't provide it.
Refer to the San Diego Immunization Branch for more information on recommended immunizations and medications for the country you are going to. This site also lists contact information for travel physicians in San Diego County.
Complete OAP paperwork
Make sure you have completed and submitted the following forms to the Programs Abroad Office by the end of the 7th week of the quarter before you plan to go abroad. You may pick up the forms from your advisor.
Most of your fees will be paid directly to the program provider. If this is the first time you have applied to an EAP or OAP program, you will also be charged a $100 administrative fee through UCSD billing. Please pay this fee promptly to avoid a late penalty.
Disability self-assessment form
If you need help making arrangements to accommodate a physical or mental disability, turn in a self-assessment form (pdf) to your OAP advisor.
OAP pre-departure letter
This mailing will remind you of your orientation dates and other important issues.
General orientation (Mandatory!)
Summer and fall departures will attend in April or May.
Winter and spring departures will attend in November.
See Pre-Departure Announcements for details.
Country orientation (Mandatory!)
You can check the dates for your country's orientation on the country orientation calendar. You will also be notified by email of dates and times for your country.
Apply for financial aid
File the FAFSA by the March deadline and verify with the Financial Aid Office that they have received your Confirmation of Intent and Academic Planning Form.
Apply for scholarships
Don't forget to apply for Programs Abroad Office and outside scholarships. Each scholarship has a different deadline.
Register with the US State Department
Travel registration is a free service provided by the U.S. Government to U.S. citizens who are traveling to, or living in, a foreign country. Registration allows you to record information about your upcoming trip abroad that the Department of State can use to assist you in case of an emergency.
Bring your PID and PAC abroad with you to register for classes on TritonLink for the quarter you return to UCSD. We can't obtain your PAC number for you if lost; you must request it from the Registrar by mail or fax.
Apply for on-campus housing
- If you would like to live on campus after you return from abroad, sign up for the housing waitlist as soon as it is available.
- You should also e-mail Cathy Incadela at the Housing Office to let her know that you will be studying abroad and wish to have housing when you return but do not have a guarantee.