Amidst the excitement and the prospect of going abroad, please keep in mind the following important steps that must be followed between now and your departure. A signed copy of the Pre-Departure Requirements Form must be returned to the Programs Abroad Office. Please note that UOEAP is the Universitywide Office of EAP in Santa Barbara.

EAP Pre-Departure Requirements Form

Download the appropriate Pre-Departure Requirements Form, sign and return it to the Programs Abroad Office.

• Pre-Departure Requirements for summer/fall programs (pdf)
• Pre-Departure Requirements for winter/spring programs (pdf)

Passport

You must have a valid passport to travel abroad. If you already have a passport, check the expiration date now. It must be valid 6 months beyond the end of your program. If you need to apply for or renew your US passport, it may take as long as eight weeks, and a renewed passport will have a different number. UCSD Mail Services is the closest passport processing location.

The name on your passport must be the same name that appears on all EAP paperwork. If you are not a US permanent resident, discuss with your advisor what paperwork you need to complete in order to re-enter the United States.

EAP pre-departure forms and instructions

You will be notified by email when your electronic pre-departure materials from UOEAP are ready. Occasionally you will also have to pick up hard copy forms. It is essential that all paperwork be completed on time and with close attention to detail.

Download a handout containing suggestions for obtaining passport photos, transcripts, and other items frequently requested by UOEAP.

EAP fees

You will pay most of your EAP fees through the myEAP website. Click on "Financial Info" on the left hand menu to see your balance and payments. If this is the first time you have applied to an EAP or OAP program, you will also be charged a $100 administrative fee through UCSD billing. Please pay this fee promptly to avoid a late penalty.

Gap insurance

If you program begins in the middle of a quarter at UCSD, you will not be covered by the SHIP insurance while you are still in the United States after the beginning of the quarter that you are leaving. You should consider purchasing your own short-term student health insurance if you are not covered by your family's insurance.

Health clearance

Complete a health clearance at Student Health or at your private physician's office depending on your program. See

• Health Clearance Instructions for Student Health (pdf)
• Health Clearance Instructions for Private Physician (pdf)
• Hepatitis B Health Advisory (pdf)
• EAP Confidential Health History Form (pdf)
• EAP Health Clearance Form (pdf)

Refer to the San Diego Immunization Branch for more information on recommended immunizations and medications for the country you are going to. This site also lists contact information for travel physicians in San Diego County if you are not planning to use Student Health Services.

Disability self-assessment form

If you need help making arrangements to accommodate a physical or mental disability, turn in a self-assessment form (pdf) to your EAP advisor.

EAP pre-departure letter

This mailing will remind you of your orientation dates and other important issues.

• EAP Pre-departure Letter for winter and spring departures (pdf)
• EAP Pre-departure Letter for summer and fall departures (pdf)

General orientation (Mandatory!)

Summer and fall departures will attend in April or May.
Winter and spring departures will attend in November.
See Pre-Departure Announcements for details.

Handouts:

• Program (pdf)
• EAP Notes (pdf)
• Go Global (pdf)
• Goal Setting Worksheet (pdf)

Country orientation (Mandatory!)

You can check the dates for your country's orientation on the country orientation calendar. You will also be notified by email of dates and times for your country.

Apply for financial aid

File the FAFSA by the March deadline and verify with the Financial Aid Office that your file is complete.

Apply for scholarships

Don't forget to apply for Programs Abroad Office and outside scholarships. Each scholarship has a different deadline.

WebReg

Bring your PID and PAC abroad with you to register for classes on TritonLink for the quarter you return to UCSD. We can't obtain your PAC number for you if lost; you must request it from the Registrar by mail or fax.

Apply for on-campus housing

• If you would like to live on campus after you return from abroad, sign up for the housing waitlist as soon as it is available.
• If you have a housing guarantee, you should also e-mail Cathy Incadela at the Housing Office to let her know you are going on a UC sponsored EAP program and you were eligible for Room Selection for the term you are abroad.
• Notify your Res Life Office to let them know that you have put your name on the waitlist and the quarter you are returning.
• Students without a housing guarantee may also sign up for the waitlist.